DotAsia Board By-Election 2023
On November 6, 2023, the DotAsia Board, having received and reviewed the Election Committee (EC) Report to the Members DotAsia Regarding the 2023 Board Elections (EC Report) on November 1, 2023 accepted the report and proceeded to implement a By-Election for the Sponsor Member category seats in the DotAsia Board Elections 2023 in accordance with the Board Elections Procedures (BGC-004) in place. A Special Advisory on Election Committee Report and Next Steps Towards a By-Election for Board Elections 2023 is also posted on the DotAsia website.
DotAsia Board Elections 2023 Results and Procedures
- DotAsia Board Elections Procedures FINAL (redline based on 2023 second draft)
- DotAsia Board Elections Procedures SECOND DRAFT (clean version)
- DotAsia Board Elections Procedures SECOND DRAFT (redline based on 2023 first draft)
- DotAsia Board Elections Procedures FIRST DRAFT (clean version)
- DotAsia Board Elections Procedures FIRST DRAFT (redline based on 2022 final version)
- Notice of DotAsia Board Elections 2023 FINAL (redline based on second draft)
- Notice of DotAsia Board Elections 2023 SECOND DRAFT (clean version)
- Notice of DotAsia Board Elections 2023 SECOND DRAFT (redline based on first draft)
- Notice of DotAsia Board Elections 2023 FIRST DRAFT
November 20, 2023 Update:
In accordance with the geographical diversity requirement specified in Article 33 of the M&A, there shall be at least 1 Director from each of the 4 sub-region within the Pan-Asia and Asia Pacific region.
There are 4 candidates and 4 vacancies, all candidates are deemed elected and no voting is required. Based on the results, upon the seating of the candidates, the board would have at least 1 director from all 4 of the sub-regions, hence fulfilling the geographical diversity requirement specified in Article 33 of the M&A.
Drafts: DotAsia Board Elections Procedures FIRST DRAFT (clean version) DotAsia Board Elections Procedures FIRST DRAFT (redline based on 2023 final version) The first draft of the updated Board Elections Procedures (BEP)(BGC-004) for the Board Elections 2024...
On November 1, 2023, the Election Committee (EC) issued its Report to the Members DotAsia Regarding the 2023 Board Elections (EC Report). The EC Report confirms that, the DotAsia staff, the third party election provider, the election administrator and the Election...
DotAsia Board Elections 2022 Results DotAsia Board Elections 2022 Nomination Results DotAsia Board Elections Procedures FINAL (clean version) Notice Of DotAsia Board Elections 2022 FINAL (clean version) Special Advisory – Composition of DotAsia Board Drafts: DotAsia...
Hybrid meeting 02.26.2023
DotAsia Annual General Meeting at APRICOT, Manila, 02.26.2023
|Member Category||Nominated by||
|Candidate Confirmation||Candidate Sub-Region|
|Nicole T. I. CHAN||Sponsor Member||TWNIC (.TW)||JPRS (.JP)||Accepted||North and East Asia|
|Maureen HILYARD||Sponsor Member||auDA (.AU)||PW Registry Corp. (.PW)||Accepted||Australasia and Pacific|
|Jordan CARTER||Sponsor Member||auDA (.AU)||KRNIC (.KR)||Accepted||Australasia and Pacific|
|Jose A. LAY||Sponsor Member||National Communications Authority of Timor-Leste (.TL)||JPRS (.JP)||Accepted||Central and South East Asia|
This notice provides the dates and details of the DotAsia Board By-Election in accordance with the DotAsia Board Elections Procedures (BEP – https://dot.asia/BGC-004/)
|Day 0||2023-11-06 (Mon)||Identification and determination of a vacancy by the Board|
|Day 1||2023-11-07 (Tue)||Extraordinary General Meeting called for Day 30|
|Day 3||2023-11-09 (Thu) 12:00 UTC+8||Nomination Period Begins (5 days)|
|Day 8||2023-11-14 (Tue) 11:59 UTC+8||Nomination Period Ends|
|2023-11-14 (Tue) 12:00 UTC+8||Commencement of the nomination dispute resolution period (if no voting)|
|Day 12||2023-11-18 (Sat) 11:59 UTC+8||End of 96 hrs after Nomination dispute period (if no voting)|
|Day 14||2023-11-20 (Mon)||Nomination Report sent to Board|
|Day 22||2023-11-28 (Tue) 12:00 UTC+8||Voting Period Begins (if necessary 5 days)|
|Day 27||2023-12-03 (Sun) 11:59 UTC+8||Voting Period Ends|
|2023-12-03 (Sun) 12:00 UTC+8||Commencement of the voting dispute resolution period|
|Day 30||2023-12-06 (Wed) 15:59 UTC-12||End of 96 hrs Voting Dispute Period|
|2023-12-06 (Wed) 19:00 UTC-12||Extraordinary General Meeting (if necessary)|
The vacancies in the Board By-election 2023 for the Sponsor Member category is 4:
|Jordan CARTER||Australasia & Pacific|
|Jose Emmanuel DISINI||Central and South East Asia|
|Maureen HILYARD||Australasia & Pacific|
|Nicole T. I. CHAN||North & East Asia|
Upon the unseating of the term for the Directors, there will be no remaining Director coming from the following Sub-Region:
- Australasia & Pacific
- Central & South East Asia
- North East Asia
Therefore in accordance with the geographical diversity requirement specified in Article 33 of the M&A, there shall be at least 1 Director elected for Australasia & Pacific, Central & South East Asia, and North East Asia.
DotAsia Board Election Committee for the Board By-Election 2023:
Election Chair: Ms. Cheryl Langdon-Orr
Election Committee Co-Sponsor
Members community representative: to monitor election for seat(s) returned from the Sponsor Member category: Mr. Kuo-Wei Wu (TWIGF & APrIGF)
Election Committee Sponsor Members community representative: to monitor election for seat(s) returned from the Co-Sponsor Member category: Mr. Andrew Molivurae (.vu)
The term of the Election Committee for the Board By-Election 2023 is from November 6, 2023 to December 6, 2023. In accordance with the Board Elections Procedures (BEP), the Election Committee will oversee the election process, declare the election results, and resolve procedural disputes, if any.
In accordance with the BEP Section 2.1: The email address to be used for the Nominations process is boardelections[at]board.dot.asia.
In accordance with the BEP Section 2.4: Any complaint, disputes and appeals regarding the conduct of the election must be lodged in writing with the Election Chair to electioncommittee[at]board.dot.asia
DotAsia Board By-Election 2023 – FAQ
What online voting platform will be used?
Big Pulse – https://www.bigpulsevoting.com/
Who can nominate/second or vote?
In order to be eligible to propose or to second a nomination for a candidate, a Member must be
listed on the DotAsia website, at: http://www.dot.asia/dotasia-organisation/communitygovernance/ on or before the opening of the Nomination Period.
In the case where voting is necessary, in order to be eligible to cast a ballot for the Board
Elections, a Member must be listed on the DotAsia website, at: http://www.dot.asia/dotasiaorganisation/community-governance/ on or before the opening of the Voting Period
Register of Members can also be found here (As of November 8, 2023): [ pdf ]
How do I vote?
- Eligible voters receive an invitation-to-vote email with a one-click link that automatically signs them into the ballot – the voters simply click and vote. After they cast their vote, the voters receive a confirmation email with a unique vote receipt. Please do not share this email.
- Upon voting, you will also receive an email from the Scrutineer to confirm your vote.
- Reply to the Scrutineer within the deadline listed in the email to complete the vote.
How do I verify my vote?
After you submit your vote you are issued a unique ‘Vote Receipt Code’, for each ballot that you vote in. The vote receipt code is shown on a secure webpage after you vote and is also emailed to you.
What do I do if I accidentally voted for the wrong candidate?
Contact the Election Compliance Administrator at firstname.lastname@example.org
What happens in the case of an equality of votes?
The drawing of lots, if required, in the case of an equality of votes, will be carried out
automatically (algorithmically) and not manually by the voting platform.
What happens in case of technical issues during the voting period?
Under the Election Committee’s discretion, additional time may be afforded to cast votes.
What vote counting methods will be used?
First-past-the-post, (FPTP) also known as simple majority voting. The candidate with the most votes wins. However, please note that Geographical Diversity Requirement will be considered (refer to DotAsia Board Elections Procedures (BEP), Item 2.6).
Who can see my votes?
3rd Party Scrutineer, Election Committee and 3rd Party Election Compliance Administrator.
How does DotAsia comply with the Anti-Corruption law during the Board Election and what should I, as a voter, be aware of?
As a not-for-profit organization in Hong Kong, DotAsia follows the guidance of the Independent Commission Against Corruption (ICAC). Specifically, the Best Practice Checklist – Governance and Internal Control in NGOs (Section 1.5) identifies the following for Nomination and Election of Board:
- Establish a mechanism for all Board members and voting members to nominate candidates for Board membership, in addition to those identified by the Nomination Committee
- Adopt an election procedure with adequate checks and balance to ensure fairness and transparency in the process (e.g. by requiring members to declare their relationship with the persons they are going to nominate and reminding members not to unduly influence other members’ nomination or election decisions).
DotAsia and its community reviews the DotAsia Board Elections Procedures (BEP) annually. The BEP identifies a clear process from nomination to voting. To ensure a fair and transparent process, third-party Election Committee members, Scrutineer and an Election Compliance Administration are invited to operate and monitor the Election.
As a voter, the ICAC wants to remind members NOT to unduly influence other members’ nomination or election decisions (such as soliciting, accepting or offering return of favor or personal gain)