DotAsia Board Elections 2023

Nov 5, 2022

You may submit comments on the draft update of the Board Elections Procedures through comments[at]dot.asia or utilize the Submit Comments functionality at the bottom of this page. Comments received through email will be posted to the comment section below also.

(Last updated Jan 26, 2023)

This notice provides the dates and details of the DotAsia Board Elections in accordance with the DotAsia Board Elections Procedures (BEP – https://dot.asia/BGC-004/)

The timeline for the elections is as follows:

  • December 22, 2022 (Thu) – Seating of the Board Election Committee
  • December 23, 2022 (Fri) – Nomination Period Begins (4 weeks)
  • January 20, 2023 (Fri) – Nomination Period Ends
  • January 29, 2023 (Sun) – Nominations Report sent to the Board
  • January 30, 2023 (Mon) – Voting Period Begins (2 weeks) (if necessary)
  • February 3, 2023 (Fri) – Call for Annual General Meeting (AGM)
  • February 13, 2023 (Mon) – Voting Period Ends
  • February 26, 2023 (Sun) – Annual General Meeting
  • February 26, 2023 (Sun) – New elected Board members assume office

The vacancies in the Board Elections 2023 for each Member category are:

  • Sponsor Member: 4
  • Co-Sponsor Member: 1

Directors whose current term is to be expired on February 26, 2023:

Director Representing From Sub-Region
Santanu ACHARYA Sponsor Members Central & South East Asia
Andi BUDIMANSYAH Sponsor Members Central & South East Asia
Jose Emmanuel DISINI Sponsor Members Central & South East Asia
Ellen STRICKLAND Sponsor Members Australasia & Pacific
Kashif ADEEL Co-Sponsor Members N/A

The remaining Board of Directors from the Sponsor Members category (from the Board Elections 2022) include:

Director Representing From Sub-Region
Arthur CHANG Sponsor Members North East Asia
Murad IBRAGIMOV Sponsor Members Central & South East Asia
Alireza SALEH Sponsor Members Middle East & Western Asia
Leonid TODOROV Sponsor Members Not in Asia Pacific
Satish BABU Co-Sponsor Members N/A

Upon the expiration of the term for the Directors as explained in Section 1.1 above, there will be no remaining Director coming from the following Sub-Region:

  • Australasia & Pacific

Therefore in accordance with the geographical diversity requirement specified in Article 33 of the M&A, there shall be at least 1 Director elected for Australasia & Pacific.

DotAsia Board Election Committee for the Board Elections 2023:

Election Chair: Ms. Cheryl Langdon-Orr

Election Committee Co-Sponsor
Members community representative: to monitor election for seat(s) returned from the Sponsor Member category: Mr. Kuo-Wei Wu (TWIGF)

Election Committee Sponsor Members community representative: to monitor election for seat(s) returned from the Co-Sponsor Member category: Mr. Andrew Molivurae (.vu)

The term of the Election Committee for the Board Elections 2023 is from December 22, 2022 to February 26, 2023. In accordance with the Board Elections Procedures (BEP), the Election Committee will oversee the election process, declare the election results, and resolve procedural disputes, if any.

In accordance with the BEP Section 2.1: The email address to be used for the Nominations process is boardelections[at]board.dot.asia.

In accordance with the BEP Section 2.4: Any complaint, disputes and appeals regarding the conduct of the election must be lodged in writing with the Election Chair to electioncommittee[at]board.dot.asia

Nomination Results

Candidate
Member Category Nominated by
Seconded by
Candidate Confirmation Candidate Sub-Region
Nicole T. I. CHAN Sponsor Member TWNIC (.TW) JPRS (.JP) Candidacy Accepted North & East Asia
Kashif ADEEL Sponsor Member PH Domain Foundation (.PH) UZINFOCOM (.UZ) Candidacy Accepted Middle East and Western Asia
Santanu ACHARYA Sponsor Member KazNIC (.KZ) Datacom Co., Ltd. (.MN) Candidacy Accepted Central and South East Asia
Jose Emmanuel DISINI Sponsor Member AfgNIC (.AF) KazNIC (.KZ) Candidacy Accepted Central and South East Asia
Khan Md. Mahfuzus SALAM Co-Sponsor Member APNG APRALO Candidacy Accepted N/A
Tenanoia SIMONA Sponsor Member The IUSN Foundation (.NU) ccTLD-ID (.ID) Candidacy Accepted Australasia and Pacific
Thomas BARRETT Sponsor Member PW Registry Corp. (.PW) JPRS (.JP) Candidacy Accepted Not in Asia Pacific
Akinori MAEMURA Co-Sponsor Member APNIC APTLD Candidacy Accepted N/A
Maureen HILYARD Sponsor Member JPRS (.JP) SGNIC (.SG) Candidacy Accepted Australasia and Pacific
Jordan CARTER Sponsor Member auDA (.AU) TWNIC (.TW) Candidacy Accepted Australasia and Pacific

* Nomination results above listed in order of when the nominations were received

Based on the DotAsia Board Elections Procedures 2023:

SPONSOR CATEGORY

  1. DotAsia will enter into the voting process, which starts on Jan 30 (Mon), and ends on Feb 13, 2023 (Mon) at 23:59 UTC (i.e. a period of 2 weeks), with the following 8 candidates up for election for the 4 seats in the Sponsor Member category:
    • Nicole T. I. CHAN [BIO]
    • Kashif ADEEL [BIO]
    • Santanu ACHARYA [BIO]
    • Jose Emmanuel DISINI [BIO]
    • Tenanoia SIMONA [BIO]
    • Thomas BARRETT [BIO]
    • Maureen HILYARD [BIO]
    • Jordan CARTER [BIO]
  2. In accordance with the geographical diversity requirement specified in Article 33 of the M&A, there shall be at least 1 Director elected for the sub-region of Australasia and Pacific, and the 3 candidates from that sub-region are:
    • Tenanoia SIMONA [BIO]
    • Maureen HILYARD [BIO]
    • Jordan CARTER [BIO]

    After voting, the one who receives the highest number of votes for the sub-region of Australasia and Pacific will be deemed elected and the rest of the 3 vacancies will be filled by the top 3 candidates from the remaining 7 candidates.

CO-SPONSOR CATEGORY

  1. DotAsia will enter into the voting process, which starts on Jan 30 (Mon), and ends on Feb 13, 2023 (Mon) at 23:59 UTC (i.e. a period of 2 weeks), with the following 2 candidates up for election for the 1 seat in the Co-Sponsor Member category:
    • Khan Md. Mahfuzus SALAM [BIO]
    • Akinori MAEMURA [BIO]

After voting, the one who receives the highest number of votes will be deemed elected.

Candidate BIOS

Under processing.  To be announced.

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DotAsia Board Elections 2023 – Voting FAQ

What online voting platform will be used?
How do I vote?
  1. Eligible voters receive an invitation-to-vote email with a one-click link that automatically signs them into the ballot – the voters simply click and vote. After they cast their vote, the voters receive a confirmation email with a unique vote receipt. Please do not share this email.
  2. Upon voting, you will also receive an email from the Scrutineer to confirm your vote.
  3. Reply to the Scrutineer within the deadline listed in the email to complete the vote.

Video Webinar Tutorial available here.

How do I verify my vote?

After you submit your vote you are issued a unique ‘Vote Receipt Code’, for each ballot that you vote in. The vote receipt code is shown on a secure webpage after you vote and is also emailed to you.

What do I do if I accidentally voted for the wrong candidate?

Contact the Election Compliance Administrator at boardelections@board.dot.asia

What vote counting methods will be used?

First-past-the-post, (FPTP) also known as simple majority voting. The candidate with the most votes wins. However, please note that Geographical Diversity Requirement will be considered (refer to DotAsia Board Elections Procedures (BEP), Item 2.6).

Who can see my votes?

3rd Party Scrutineer, Election Committee and 3rd Party Election Compliance Administrator.

How does DotAsia comply with the Anti-Corruption law during the Board Election and what should I, as a voter, be aware of?

As a not-for-profit organization in Hong Kong, DotAsia follows the guidance of the Independent Commission Against Corruption (ICAC). Specifically, the Best Practice Checklist – Governance and Internal Control in NGOs (Section 1.5) identifies the following for Nomination and Election of Board:

  • Establish a mechanism for all Board members and voting members to nominate candidates for Board membership, in addition to those identified by the Nomination Committee
  • Adopt an election procedure with adequate checks and balance to ensure fairness and transparency in the process (e.g. by requiring members to declare their relationship with the persons they are going to nominate and reminding members not to unduly influence other members’ nomination or election decisions).

DotAsia and its community reviews the DotAsia Board Elections Procedures (BEP) annually. The BEP identifies a clear process from nomination to voting. To ensure a fair and transparent process, third-party Election Committee members, Scrutineer and an Election Compliance Administration are invited to operate and monitor the Election.

As a voter, the ICAC wants to remind members NOT to unduly influence other members’ nomination or election decisions (such as soliciting, accepting or offering return of favor or personal gain)